One clear structure
Organize information by task and topic while preserving useful audience shortcuts.
Proposal for CLPNSWhere beauty meets purpose.
Proposal version 1.3 · FinalPrepared for Sara Birrell
College of Licensed Practical Nurses of Saskatchewan
Website Redesign & Searchable Document Library
Lesia Design & Digital Inc.
8809 Sunflower Place, Coldstream, BC, V1B 2G2
September 16, 2026
Sara Birrell
College of Licensed Practical Nurses of Saskatchewan
sbirrell@clpns.com
8809 Sunflower Place, Coldstream, BC, V1B 2G2
September 16, 2026
Sara Birrell
College of Licensed Practical Nurses of Saskatchewan
sbirrell@clpns.com
Dear Sara,
Thank you for taking the time to share the College’s goals and the realities of maintaining a highly regulated, content-heavy website without an internal IT department. Your website should make CLPNS’s public-protection role clear, help visitors reach the right information quickly and give your team confidence when important content needs to change.
Our proposal brings the work together in one coordinated project: content inventory, information architecture, interface design, Squarespace development, migration of agreed pages and a searchable document library for up to 300 existing documents.
The new structure will reduce duplication across audience pathways while keeping essential public-protection, licensure, practice and professional-conduct information easy to reach. The completed website will include up to 25 agreed core pages plus a structured News & Articles publishing system, using the College’s existing brand, copywriter-prepared content and supplied photography.
The complete project is offered at a fixed price of $8,400 CAD before GST. The following sections explain the work, responsibilities and investment in detail.
Our websites are easy to manage, user-focused and always grounded in purpose. We would be honoured to help CLPNS create a dependable digital resource for Saskatchewan’s public and LPN community.
Sincerely,Lesia PayneOwner & UX Director
Clear for the public.
Useful for LPNs.
CLPNS serves Saskatchewan’s public, practising LPNs, applicants, employers, educators and government partners. The website must support those different entry points without creating multiple versions of the same information.
We will replace deep navigation and repeated content with a purposeful structure, shared source content and a practical publishing system your communications team can maintain.
Find the right document
Create a searchable, filterable library with consistent categories and metadata.
Confident updates
Move to an approachable Squarespace editor with training and clear content patterns.
About Lesia Design & DigitalProven experience.
Proven experience.
Personal attention.
Since 2006, we have helped more than 800 clients create stronger connections with their audiences through insight-driven user experience design. Over 250 of those projects have been built on Squarespace.
Our small, senior team combines UX strategy, graphic design, copywriting, organic search and technical expertise. Clients work directly with the people doing the work, creating a responsive partnership grounded in clarity, care and accountability.
20years in business800+client partnerships250+Squarespace projects
Squarespace Circle Platinum Partner
Lesia is among fewer than 0.5% of Squarespace developers to achieve Platinum Partner status, recognizing exceptional platform experience and contribution.
Professional Business of the Year
Winner at the Greater Vernon Chamber of Commerce 40th Annual Business Excellence Awards.
Squarespace Marketplace Expert
Selected for Squarespace’s professional marketplace based on demonstrated experience and quality.
Senior expertise,
thoughtfully assembled.
Every engagement is supported by specialists who understand how strategy, design, content and technology work together. You will always know who is doing the work and why.
Coldstream, BC
Lesia Payne, B.Sc.
Owner & UX DirectorLesia leads strategy, information architecture, art direction and client collaboration.
Saskatoon, SK
Natasha Matthews, M.A., CST
SEO Expert & CopywriterNatasha brings more than a decade of experience in data-driven SEO and sustainable content structure.
Squamish, BC
Madeleine Loewen
Squarespace Expert & Graphic DesignerMadeleine combines design sensitivity, project management and hands-on Squarespace expertise.
Relevant experience
Work that makes complex information feel clear.
We have extensive experience helping healthcare organizations, nonprofits, public organizations and community initiatives turn dense content into approachable digital experiences.
Healthcare foundation
Vernon Jubilee Hospital Foundation
35%+ increase in pageviewsHealthcare content & user journeysCanadian non-profit
REAL District
One connected digital hubInformation architecture & UXCommunity healthcare
Mayne Island Health Centre Association
Accessible service for a rural communityCommunity-focused websiteGoogle reviews
Trusted by the people we serve.
★★★★★
“Professional work tailored thoughtfully to our needs and price point.”
Dr. Vidya ShankaranClinic Owner★★★★★
“They understood our goals and created a beautiful, functional, cohesive site.”
Sheena SinclairCEO, Build Bella Vista★★★★★
“The process was fun, engaging and reassuring from start to finish.”
Bree CawleyVernon Jubilee Hospital Foundation
Read all 70+ Google reviews ↗Structure first.
Then design and build.
Analytics, content inventory and stakeholder priorities inform the architecture, while Figma provides a clear place to review page relationships and key layouts before development begins.
01DiscoverAnalytics, requirements and content
02DefineSitemap, metadata and workflows
03DesignUI kit, prototypes and build
04DeliverMigrate, test, train and launch
One coordinated website launchUp to 25 core pages.
Up to 25 core pages.
Plus News & Articles.
The website will be planned, designed and prepared as one connected experience. This protects valuable URLs, gives the document library a consistent structure and avoids rebuilding repeated content across separate audience paths.
01Content audit & information architecture+
Inventory current pages and documents; review available analytics; identify valuable URLs and redundant content; define the sitemap, navigation, audience shortcuts and priority user journeys in Figma.
02Complete website migration, redesign & articles system+
Custom responsive Squarespace design and development for up to 25 agreed core pages, plus one structured News & Articles publishing system. This includes the News landing page, reusable article layout, category and tag structure, featured-article display, archive navigation and migration of up to 20 existing news posts or articles. CLPNS can publish additional articles after launch using the provided system and training.
03Searchable document library+
Select and configure one compatible third-party solution; define categories, document types, topics and year metadata; add keyword search and practical filters; migrate up to 300 documents; and document the update process.
04News, forms & external services+
Configure the news feed and up to three standard forms. Retain clear pathways to the member portal, public registry and independent-practice registry without rebuilding those external systems.
05Basic SEO & search continuity+
Prepare page-specific meta descriptions, add alternative text to supplied images and configure agreed URL redirects so important existing links continue to work after launch.
Client responsibilitiesClear inputs.
Clear inputs.
Collaborative delivery.
Sara will coordinate consolidated feedback and approvals from CLPNS’s decision-makers. Client to-dos will include clear due dates, and review tasks should be completed within 2–3 business days to maintain the project timeline.
- 01Available website analytics and current administrative, domain and Google account access
- 02A confirmed must-have and nice-to-have functionality list before the page inventory is approved
- 03Current source files or reliable links for documents included in the migration
- 04Initial copy, supplied photography and permission to use submitted assets
- 05Approved form fields, destination inboxes and confirmation of successful test submissions
- 06Consolidated feedback and timely approvals according to the agreed review schedule
Project timingPlan the launch
Plan the launch
around readiness.
A website and content migration of this scale can typically be completed within 12–16 weeks of the project start date, depending on content readiness, client availability and holidays.
The exact timing is typically more dependent on the speed of client feedback, document readiness and internal scheduling considerations than it is on our workload. We will remain flexible and adjust the schedule as needed.
This estimate reflects our current understanding of the project. Changes to the approved scope will be estimated separately and approved by the client before work proceeds.
Detailed fixed-price estimate
Complete Website Project
Project total$8,400CAD, before GST
Squarespace redesign, content architecture, News & Articles publishing system, document-library integration, content migration and one coordinated launch.
Project Management, Planning & Information Architecture
Discovery, Basecamp coordination, analytics review, content and document inventory, task and audience mapping, sitemap consolidation, Figma architecture review, page inventory and launch planning.
UX Prototypes & Visual UI Kit
Key page prototypes and a professional web design system based on the existing CLPNS brand.
Squarespace Design, Development & News/Articles System — Up to 25 Core Pages
Squarespace 7.1 setup, custom responsive implementation, global navigation, reusable sections, audience and topic landing pages and up to 25 agreed core pages. Includes a structured News & Articles publishing system with a News landing page, reusable article layout, categories and tags, featured-article display, archive navigation and migration of up to 20 existing news posts or articles.
Searchable Document Library — Up to 300 Documents
Library architecture, metadata model, one compatible third-party solution, keyword search, practical filters, document migration and administrator instructions.
Content Migration, Editing & Implementation
Migrate and format approved content, consolidate repeated material and edit client-supplied copy for clarity and consistency.
News, Forms & External Workflow Setup
News feed configuration, up to three standard forms, and clear links to existing portals and registries.
Basic SEO
Page-specific meta descriptions, alternative text for supplied images and agreed URL redirects.
Quality Assurance, Browser Testing, Launch & Support
Cross-browser and mobile testing, accessibility-conscious review, coordinated launch, client training and 30 days of reasonable email support.
Subtotal$8,400
GST at 5%$420.00
Including GST$8,820.00
One complete project.
One coordinated launch.
Complete Squarespace website
$8,400CAD before GST
- Project fee
- $8,400
- GST at 5%
- $420.00
- Total including GST
- $8,820.00
Deposit
A deposit of $4,200 plus GST is required before work begins.
After launch
The remaining $4,200 plus GST is due after the website has launched.
Prices are in Canadian dollars before GST unless stated otherwise. Squarespace, domain, premium assets, fonts and third-party subscriptions are paid directly by the client unless expressly included.
Scope boundaries
Included with clear limits.
The fixed fee includes up to 25 agreed core pages, one structured News & Articles publishing system, migration of up to 20 existing news posts or articles and up to 300 documents, based on a confirmed content inventory and one practical Squarespace implementation. Additional articles published by CLPNS after launch do not count toward the core-page allowance.
Separately scoped if required
- Additional core pages, migrated posts or documents beyond the stated allowances
- Third-party document-library subscription or usage fees
- Member login, licensure, registry or independent-practice system redevelopment
- Full original copywriting, legal review or policy review
- PDF accessibility remediation, translation or formal WCAG certification
- Custom databases, bespoke applications or complex conditional workflows
Next stepsA clear plan for CLPNS’s new website.
Review the scope and estimate, confirm the agreed requirements and content allowances, and we will prepare the Agreement for Creative Services and kickoff schedule.